Is A New I 9 Required For A Name Change

If you choose to update Form I-9 for existing employees you must complete a new Form I-9 when an employee changes their name. In Section 3 which is reserved for reverification and rehiring employees record the new name and sign.

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Is a new i 9 required for a name change. Your new name is official when the court issues a judgment granting the name change. In other cases an individual may choose to do so simply because they dislike their given name. You must live in the county and state where the name change petition will be filed.

You are not required to update Form I-9 when your employee has a legal change of name. The US Citizenship and Immigration Services recommends that employers note the name change in Section 3 of the form. Continue using your original EIN when submitting W-9s to new clients.

Enter your name and sign and date Section 3. When an employee changes their name legally employers are not required to complete a new I-9 form. In addition you may not change your name.

USCIS lists three situations aside from FAR requirements where employers can run E-Verify queries on current employees. You may not change your name in order to avoid judgments or legal actions against you. Name Changes and REAL ID.

Federal REAL ID regulations require that if your current full legal name is different than what is shown on your proof of identity document usually a birth certificate or passport you must show legal documentation of the change to PennDOT when applying for a REAL ID. If your employee maintains that the name in Section 1 is his or her legal name and you are satisfied that the document reasonably appears to relate to the employee you may accept the document. Form I-9 Employers who choose to complete a new Form I-9 may do so before the merger or acquisition takes place as long as the employer has offered the acquired employee a job and the employee has accepted the offer.

After you update your Social Security record provide your name change correction to existing clients to update W-9s for your self-employment or your sole proprietorship only. Continuing in employment in which case employers must obtain and maintain the previously completed Form I-9. Please check uscisgovi-9 for.

A name that remains unchanged except for the dropping of a matronym or patronym would likely not call for the completion of a new Form I-9 but a change in the employees SSN probably would. For more information see the E-Verify Supplemental Guide for Federal Contractors at e-verifygov. Employers are not legally required to update work authorization records after a name change but doing so is best practice.

Once you have an EIN the IRS doesnt require that you get a new one when you change your name. Ask the employee the reason for the name change. The new fillable I-9 is a good fit if your onboarding process involves the new hire sitting down at a company computer to complete the I-9 on the first date of hire and you can ensure that the.

However it is recommended that you maintain correct information on your I-9s and note any name changes in Section 3 generally used for reverification and rehires. If the previous Form I-9 is an old version of the form you must complete Section 3 on the current version of the form. The general legal requirements for changing your name are.

Thus while updating the Form I-9 is not per se statutorily required nor is there is any specific time frame required Section 3 of the Form I-9 provides a place where the employer can update and designate the employees new name in block A and we recommend that the employer do so if it learns an employee has changed her name. Form W-9 or an acceptable substitute is used by persons required to file information returns with the IRS to get the payees or other persons correct name and TIN. Enter the rehire date in Block B.

For individuals the TIN is generally a social security number SSN. Citizenship and Immigration Services USCIS recommends that HR managers record these changes on the Form I-9. The process of legally changing your name varies state by state but usually requires filing a petition in your local court and attending a hearing where others may comment or object to the proposed name change.

Reverify their employment authorization in Block C. Legal Grounds for a Name Change. Enter any name change in Block A.

Enter the employees full name from the original Form I-9 at the top of Section 3. Attach a memo to the Form I-9 explaining the discrepancy. In some states you must have lived in the county and state for a certain time often at least six months prior to filing.

Adopting a new name different from your birth name often coincides with a major life change such as marriage divorce adoption or the desire to align with a persons gender identity.

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