Employee Name Change I-9

August 17, 2021 Post a Comment

If an employee has a compound name include all parts of the name in the appropriate name field. However if the employer is completing Section 3 for reverification purposes or because the employee was rehired within three years then the employer should.

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Section 3 should also be completed when the employee has changed their legal name.

Employee name change i-9. The USCIS recommends recording name changes in Section 3 in the name fields provided. To effect a name change on the I-9 follow the instructions in USCIS Handbook for Employers page 26 where it indicates you should record the new name in Section 3 of the current I-9. To be completed by CNM employee Please Print CNM ID Number Job Title New Legal Name.

The employee explained that she had just gotten married and changed her last name but had not yet changed the name. Note the name change in Section 3 of Form I-9. Update Form W-4 and Your Payroll System.

It takes two to get the name change process rolling. Note the reason for the name change on the form if the employee offers a reason for the change. Although the smart I-9 was an attempt to leverage technology to assist employees and employers in the I-9 process USCIS stated that using FaceTime.

No additional data elements or language are inserted. And the standards specified under 8 CFR 274a2e through i as applicable. We recommend that you encourage your employees to record their legal name change with the Social Security Administration.

Form I-9 regulations do not require that employees present documentation to show that they have changed their name but you should take steps to be reasonably assured of your employees identity and the accuracy of your employees legal name change so that your actions will be properly documented and supported if the government asks to inspect your I-9s. Have the Employee Update the SSA. Do not join compound names into a single word.

Enter the name on the Form W-2 as shown on the employees Social Security card. Enter your name and sign and date Section 3. You can easily update an employees I-9 by entering their new legal name in Box A of Section 3 and then sign date and print your name on the final line.

The US Citizenship and Immigration Services recommends that employers note the name change in Section 3 of the form. For E-Verify employers. When an employee changes their name legally employers are not required to complete a new I-9 form.

Enter their rehire date in Block B. HR isnt alone in this. The US Citizenship and Immigration Services recommends that employers note the name change in Section 3 of the form.

Federal contractors who are. My new employee presented two documents to complete Form I-9 each containing a different last name. When an employee changes their name legally employers are not required to complete a new I-9 form.

Connect parts of a compound name with either a hyphen or a blank space. Enter the employees full name from the original Form I-9 at the top of Section 3. You dont need to complete a brand new I-9.

For example the name. One of the most common reasons for updating a Form I-9 is to reflect an employees name change eg due to marriage. Once the employees name change is squared away with the Social.

When rehiring an employee within 3 years of the initial completion of the I-9 Section 3 may be completed in lieu of a new I-9. You will need to complete Section 3 of the I-9 whenever you are re-verifying that an employee is eligible to work in the US. One document matches the name she entered in Section 1.

Are you in trouble if you havent been recording name changes on your I-9s. To make sure your records are in order here are the points to consider. To make sure your records are in order here are the points to consider.

Enter any name change in Block A. And store any proof of the name change the employee may voluntarily give you with. New I-9 Document - new form If current document on file is over 3 years old New W-4 complete with updated namedependent changes.

The HR and Payroll Guide to Name Changes Step 1. You can request documentation of the name change so you can update the I-9 but employees are not required to. Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function as long as the resulting form is legible.

There is no change to the name content or sequence of the data elements and instructions. Employee Name Change Form Section 1. If you complete a new Form I-9 based on a non-legal name change you should confirm the new Form I-9 information through.

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